Testing+Procedures


 * ** ESL Testing Procedures **

** Week ** || ** Task ** || · Testing committee copies sample questions and creates class sets (about 30) and places these in N426. (Topics from the midterm the prior semester might be a good choice.) || 1st day of class: || · Teachers pick up topics for diagnostic from N426 on shelves against wall to left of door. · Administer the diagnostic and read the exams immediately, preferably the same day. · Based on the results of the diagnostic, send students to the office. Recommendations for re-assignment of students are based on the following: o Native speakers sent to English Department. o Only newcomers in ESL can be moved down o Any ESL students in 054, 062, 094 who are misplaced can be moved up. o ESL 095 students take a writing diagnostic. · Officially, class changes occur the 1st week. Unofficially, latecomers may be reassigned levels at the discretion of the teacher and department chairs through the end of Week 2. Reassignments are contingent upon availability of space. · Diagnostic topics include: o 054; 062: one narrative, one argumentative o 094: 2 argumentative topics o 095: CATW · The Department rubric is used for 054, 062 and 094 and the CATW rubric is used for 095. || · Convener is indicated to call 1st meeting of semester – determine date and meeting place and contact committee members who have signed up for Testing Committee for semester · At first meeting, chair is elected and goals are set. · Minutes are taken and distributed to entire component (department?) · Goals/objectives set for the semester || o Norming assignments o Room reservations o Topic selection o Packet collation o Memo o Posting of schedule o Preparation of norming materials || o Committee members assigned norming session o Schedule more norming sessions than needed to allow for cancellations if necessary. o Norming session: 3.5 hours · Rooms are reserved for norming sessions. (contact person: Anita Samuels/Kin Kong) · Testing Committee posts sign-up sheets for mid-term readings. See Appendix for Template. · Testing Committee Chair distributes memo to faculty || · Test Committee prepares clean sets of test prompt (@30/packet) · Call Larry Berkley to get permission to use CATW scoring sets (x8292) · Teachers sign-up for mid-term readings by the end of the Week 6. · Instructors pick up exam sets on the day of the exam. Sets are to be returned to N426. (Students use their own paper for the mid-term.) · Midterms are administered in-class usually from Monday-Wednesday of week 7 or 8. || · All teachers are encouraged to go to norming session. A reasonable alternative is to exchange papers with individual teachers · Norming materials include: o Department rubric is used for 054, 062, and 094 o CATW rubric is used for 095 o CATW materials are housed in Larry Berkley’s office (x8292) 7th Floor English Department o CATW materials must be kept in locked storage room if kept here overnight o CATW materials should be returned to Berkley’s office after final session o Norming sets for 054/062/094 are in the storage room of DevSkills office || · CATW testing sessions are the last day of class but schedule is determined/distributed by testing department (S700). · # of norming sessions set o Committee members assigned norming session o Norming session: 3-3.5 hours · Rooms are reserved for norming sessions. (contact person: Anita Samuel/Kin Kong) · Testing Committee puts sign-up sheets for finals readings. See Appendix for Template. · Chair distributes memo to faculty (see Appendix for template) || · Test Committee prepares clean sets (054/062/094) of prompts · Office staff can make copies of 30-sets each · All 054/062/094 teachers sign-up for final readings by the end of the Week 12 · Rescheduling of norming sessions if necessary (cancel sessions for which too few people have signed up or schedule an extra session if necessary) || · CATW (095) is administered in room designated by Testing Office · Teacher must pick up the packet of testing materials (30+ copies of prompt and a class set of test booklets) left in box the evening before or morning of scheduled test date. · If teacher finds that the test question is one that has been used as practice, the teacher may exchange topics with a colleague teaching the same level on the day of the exam. || · All, except 095, teachers are required to go to a norming session. Exchanging papers is not an option for the final examination. · Teachers with two classes are required to attend two norming sessions · Norming Materials: Department rubric is used for 054, 062, and 094 · Norming sets for 054/062/094 are in the storage room of DevSkills office ||
 * Pre Week 1 || · ESL Coordinator writes and distributes general welcome memo with instructions for 1st week.
 * Week 1
 * Committee Meetings || · Sign-up for committee is outside Chair’s office
 * Assignment of Tasks: Week 4 || · Dates for midterm administration & norming sessions are decided. Tasks are delegated:
 * Execution of assignments/Midterm preparation: Week 5 || · # of norming sessions set
 * Midterm testing preparation: Week 6 || · Testing Committee selects topics
 * Midterm testing and Norming sessions: Week 7 or 8 || · Norming sessions: usually Wednesday, Thursday, Friday
 * Week 10 || · Dates for administration of finals are decided: last meeting day of class for 054/062/094.
 * Week 11-12 || · Test Committee selects topics
 * Week 14 || · Packets of testing materials (30+ copies of prompt and a class set of test booklets) are placed in teachers' boxes. ||
 * Last Day of Class || · Final examinations are administered in-class. (094,062,054)
 * Norming Sessions for Final Examination || · Norming sessions: usually spread over 3 days; morning, afternoon and evening sessions
 * Norming Instructions || See Appendix. ||