Administrative+Information

1. Your textbooks may be ordered in the college bookstore. Our department office staff has order forms (also available at the bookstore). Recommended texts are available from Department officers. Grade books, key request forms, etc. are available from the office staff. 2. ROSTERS: Class rosters are available on CUNYFirst. Students whose names do not appear on the roster must present a bursar’s receipt. Send students whose names do not appear on your roster or do not have a bursar's receipt to N499. 3. DO NOT SIGN ANY STUDENTS INTO YOUR CLASS. This can only be done by the Chair, Deputy Chairs, or Coordinators. Someone will be on duty in N499 to take care of students. (You can sign to drop students from your class upon their request, but you may wish to remind them that such a change may jeopardize their full-time status and/or financial aid eligibility.) 4. Make sure your paperwork is finished in the college Human Resources Office (S720) so that you will be paid on time. Your Adjunct Workload Report form must be returned promptly to Prof. Brookes by the required date. This date will appear on the memo accompanying the form. (Please, no late submissions!) 5. Be sure to fill out your office hour form and return it promptly. 6. Check your mailbox in N499 before each class session. It is your responsibility to pick up your mail and read any memos carefully. If you are teaching in Murray, please pick up your mail from N420 as stated. If you are assigned to Inwood, generally your mail is sent to you via Academic Affairs. 7. If you are going to be absent, you must call the office (212.220.1396 ), a Coordinator, or a Deputy as soon as possible. CUNY policy on adjunct paid leave is as follows: Adjuncts are paid for legitimate absences up to 1/15 of the total number of clock hours in the particular semester. 8. We would like to encourage you, as members of the department, to attend our department and/or component (ACR & ESL) meetings. Unfortunately, as part-time instructors you cannot be paid for coming, nor can you vote, but you can share your ideas, experiences, and, if you’d like, your time with your full-time colleagues. 9. The[| Fall 2013 Academic Calendar]is available on the wiki. Be sure to note the conversion days and holidays.
 * ADJUNCT INFORMATION**


 * ESL** **First Day Memorandum** **Fall 2013**

**(1) Student Information Forms**
Forms are located in N499H. All students should fill one out. You will need to submit these at the end of the semester. You also will be using them in case you need to move students to another level as explained below. =(2) First-day Essay= All students in ESL054, ESL062, ESL094, and ESL095 should write an essay on specified topics to be reviewed by the instructor for possible re-placement. Topics for various levels are found in N499H. Use the appropriate set of topics, and please return them after your class. Since no first day writing sample is required for ESL049 students, ESL 049 instructors should be prepared to teach a full lesson on the first day of class.


 * //*ESL 095//:** **THERE WILL BE NO CATW RETESTING BASED ON THE 1ST DAY ESSAY.** Administer the first-day diagnostic using the prompts for 095 found in N499H. New students may need to be moved down.

Read the first-day essay immediately after class if possible, so that students can be moved where appropriate. Look for students who are writing at a very different level from the majority of your class. It is important to get students moved as soon as possible so that classes may settle down and all spaces are utilized. If you move students out of your class **you are likely to receive new ones in exchange**.
 * Level Changes**
 * New** students can be moved, space permitting, in **either** direction (except ESL095 students). Continuing students can be moved **up** but not down (except ESL095 students). All level changes must be approved by Gay Brookes, Rosario Torres, Mary Sepp, or Judith Yancey. Send students whose level you think should be changed to one of us in N499 with:
 * 1) Their completed student information form. Complete the form, indicating your recommendation in the “exit” line. Add comments as necessary. Do not detach the bottom of the page.
 * 2) Their first day essay.

Also, **be** **on alert for NATIVE or NEAR-NATIVE speakers**. Some students might be better served by English remedial classes. If you believe you have some of those students, send them to N499 with their student information form and their first day essay. You do not need to select the English remedial level but you should indicate in the exit line of the student information form: “ENG.” Because space in the English Department is tight and students often must remain in ESL, reassure students that you will be willing to work with them if it is not possible for them to transfer to another class. = = =OTHER MATTERS:= =(3) Class Rosters= Rosters may not be available right away. Take attendance that you can transfer to the official roster. When new students come to your class, you may ask to see that they have a bursar’s receipt. If you have any doubts, you may send the student to see one of the faculty on duty in N499, **after class! Do not send a student away from your class until the end of class. Many students add-drop during the first weeks and when you send a student away who is officially part of your class, you are denying them instructional time.** = = =(4) Add-Drops= Do not sign students into your class. Only the Chair, Deputy Chairs, or Coordinators may do this. Do not write a note that you would accept a student into your class. We do not want classes to have more students than the limit. You may drop students from your class upon their request, but remind students that they may need to maintain a full-time schedule.

=(5) Portfolio classes= Students in portfolio classes are also tested on the first day as described above. Students in these classes receive a letter, which will be made available to you soon by the Portfolio Committee. If you plan to teach a portfolio section and it is not already noted on the schedule on the office bulletin board, please inform one of us of this immediately. //ESL095 may not be taught as a portfolio class.// =(6) Books= If you need advice about a book, ask any of your colleagues or one of us. Books may be ordered through the college bookstore. Please do not send students to the bookstore until the copies you ordered have arrived so as not to inconvenience classes that may have ordered the same books. =(7) Syllabi and other forms= Please follow the standard format for your syllabus. If you need to see the standard form, please email Jenny at jgonzalez@bmcc.cuny.edu and she can email one to you. Syllabi should be submitted in hard copy (to Jenny Gonzalez) and electronically (to Gay Brookes, cc: Jenny Gonzalez) during the first week of classes. Adjunct workload report forms must be returned promptly to the Jenny in N499. For holidays and conversion days, please refer to the calendar in your folder.

If you are to be absent, please call the office at 212-220-1396. Your first absence is not covered by a substitute; following absences, if at all possible, are. We must also remind you that classes begin and end at the time scheduled. Three hour classes may end fifteen minutes earlier if no break is given. If you foresee a problem fulfilling your obligation on a particular day, please let Gay, Rosario, or one of us know.
 * (8)** **Instructor absences:**

(10) MURRAY TEACHERS: You can gain access to M1006a to use as an office with your id card. If you would like a locker in that room, please see Jenny for a key. There are also copy machines available for faculty on the 10th, 11th, 12th, and 14th floors in the Murray building.

__ DEVELOPMENTAL SKILLS ADMINISTRATION __ __ROOM__ __PHONE__

Department Chair Gay Brookes N499G 212 220-1403 ACR Coordinator Mark Hoffman N499K 1414 Deputy Chair (ESL) Rosario Torres N499J 8378 Deputy Chair (ACR) Juliet Emanuel N499L 1406 Deputy Chair (ACR) Judith Resnick N499B 1420 ESL Co-Coordinator Mary Sepp N499K 1423 ESL Co-Coordinator Judith Yancey N499U 5098 Department Secretary Jenny Gonzalez N499 1396 Department Fax Machine N499 212 748-8983